how to ask for estimated time of completion

It can depend on the context, and it is a very versatile word. An estimate that's too short leaves no breathing room at all, you either meet it desperately or you're screwed. No matter how conscious you are of all these things, sometimes your "programmer's pride" makes you give/accept shorter times than you originally suppose it might take. Whats the time frame right now? Three-point estimating. If the estimate is used for anything contractual or in a scenario where more precise timing is required, I do a full work break down. or clever way of say it is "Done when it is done" ? There are occasions in life both business and social when you need a deadline. If we hurry it up anymore, were going to lose a lot of quality work! You cannot simply say: I don't know. It also works to keep business honest. Just reply that it will be done in six to eight weeks. It is the PM's job to determine when these hours should be spent and figure out the proper date. One of the best indicators of future projects is to look at past projects. Stack Exchange network consists of 181 Q&A communities including Stack Overflow, the largest, most trusted online community for developers to learn, share their knowledge, and build their careers. Assign values and error ranges (+/-) to each value. But still all the planning would help only to a certain extent. Jordan's line about intimate parties in The Great Gatsby? By clicking Post Your Answer, you agree to our terms of service, privacy policy and cookie policy. Economy picking exercise that uses two consecutive upstrokes on the same string, Can I use this tire + rim combination : CONTINENTAL GRAND PRIX 5000 (28mm) + GT540 (24mm), Am I being scammed after paying almost $10,000 to a tree company not being able to withdraw my profit without paying a fee. Make assumptions to fill in the gaps based on your best guess of what they want. Wie sagt man hflich Ich warte auf Ihre Antwort? Would I be able to get an answer by next Tuesday?, Asking for deadlines shouldnt be painful. Theyre causing too much trouble on the back-end. It is only ever estimated, though, so it is liable to change depending on certain situations.if(typeof ez_ad_units!='undefined'){ez_ad_units.push([[300,250],'grammarhow_com-box-3','ezslot_1',105,'0','0'])};__ez_fad_position('div-gpt-ad-grammarhow_com-box-3-0'); ETA is a great acronym that relates to the estimated time of completion. As you can see, you first need to calculate the Schedule Performance Index and Cost Performance Index. Is it going to be within the next three hours or not? That response often will get a bad reaction. Next, select the resources you'd like to assign to the task, and enter either the Avg Hours/Day or Total Hours. Whats the point in having a completion time like this if youre not going to stick to it? That's right, you. Statistical Learning by Hastie, Tibshirani and Friedman. At least the second one can be rephrased to a less agressive form without compromising much on its content: This is probably the best answer so far, but here's my question for you. If you track tasks and time already it shouldn't be hard, but even if you don't just keep a notepad, and every time you finish a task write down the priority level and how many hours you spent on it. When they say it's too much, I pretend to think for a minute then say, "You're right! Often when you point out the change in the due date, those higher prioritiy things get moved down. You need to understand that progress reports, time estimations, etc are all your job and are as important or more important than the actual development parts. Present a range based on what you know today. . Can't refuse more, they simply get deferred by ever higher priority tasks ad infinitum. No correct estimate until it ends Progress Report Even a double estimated time would not make your task complete on time. Site design / logo 2023 Stack Exchange Inc; user contributions licensed under CC BY-SA. It'll be 8 weeks before this receives an automatic priority upgrade, and then it'll take a week or two in that queue until it's finished.". I need to know. My current answer, "It will be done when it's done" isn't being received well. The estimate is made after scouting. being polite . To calculate variance, with V being variance, use this equation: V=[(P - O)/ 6]^2. But: politeness is always the best way to start. So if it is like 5 months project you should be estimating it for a month or more. Ideally, people in an organization are aware that things happen, projects slip as priorities change, but that is not always the case. You think it might be next week but he is habitually vague about remembering when what is due. Site design / logo 2023 Stack Exchange Inc; user contributions licensed under CC BY-SA. I don't expect that they could be made non-aggressive. Ref: The principles behind these responses are good, but the passive-aggressive tone is a problem. Every user knows that ETCs are often completely meaningless, and then it is hard to distinguish between meaningful ETCs and meaningless ETCs, especially for inexperienced users. Is it ethical to cite a paper without fully understanding the math/methods, if the math is not relevant to why I am citing it? I dont think thats going to work at all! Thanks for your answer. In which case, why can't you say? Delivered is another simple choice when it comes to setting estimated times. There is a blog entry that outlines how to keep a record of how accurate your previous estimations have gone, and then next time you say to someone "it'll be two weeks", you can look at your previous history and see how long it actually took last time you said "it'll be two weeks". It doesn't matter so much that you might have achieved an even better result in ~7% of the time that Joe took. Continue with Recommended Cookies. Saying "5 to 6 months" is different than saying "150 days". On the other hand, if you're budgeting for six months for a project, but the project might actually take a year, would you rather find that out after six months, or after two or three? In todays office, its just a fact: People blow off deadlines. Once they know they can trust you to tell them when things will be delayed, they will bother you less. We understand you manage the property at 125 Maple Street. Wie fragt man in einer E-Mail nach Kontaktdaten? Why does Jesus turn to the Father to forgive in Luke 23:34? For example: Where factor is such that factor([0..1]) = [0..1], factor(x) <= x and factor(1) = 1. Ie, each developer enters how long they think each task will take, and later, how long that task took, and it guages how accurate each developer is with their estimates to produce a probability curve for a finish date. A wide range tells the recipient of the estimate Software projects are naturally complex and risky if you want a proper estimate you need to give me more details and more time. "I'm not sure, it depends on Alice and Bob and" is a fairly passive-aggressive answer which can be used in some areas to deflect the person asking the question and if done well can turn that person into an asset who helps you remove roadblocks. And try to recognize that if my answer is "Two weeks! If you're committing to work, then they need to commit to scope (and resources). I've read some books that say a range of -50% to +100% is good but it depends on many factors. Rename .gz files according to names in separate txt-file. We and our partners use data for Personalised ads and content, ad and content measurement, audience insights and product development. A newly proposed product or project will be similar (in size) to one or more already completed products or projects. All these are legitimate reasons for not having a good estimate, but they are also problems you need to be proactively raising with your manager (or in the first case, you could get an acknowledgement from them that the task can slip to allow for higher priority stuff). "Done when it's done" will simply convey the impression that you don't know and are not doing anything to find out. I try to work around it, try to really think about how long I think something will take, trying to identify all the potential trouble spots and bits that look too black-box-y for me to be accurately estimating. @DJClayworth does it help you in any way if you get told an arbitrary date, you make plans based on that date, and on that date find out the reality of "it will be done when it's done"? How do I politely ask about the "urgency" of a work request - i.e. Or to specific risks? This approach estimates the completion time based on any of the above mentioned methods but considering 3 scenarios. . We need it in writing ASAP. This won't involve a change to your process/queue/prioritization - just a little extra work in time tracking of each task. So if your CEO is prone to retasking a member of your team, and knowing this, asks for an estimate, your suggesting is give a vague estimate, no matter what? State explicitly what is included and excluded in the estimate. The preferred words are ETA, duration, and time frame. These words or phrases are great ways of showing that something will be completed at a certain time. Human nature sometimes makes it hard for us to ask for things. want to be sure that I get your data to you in plenty of time, https://today.uconn.edu/2019/06/please-thank-impact-online-politeness/, https://www.researchgate.net/publication/233700639_Politeness_Myth_and_truth. In 1 hour of detailed estimating, I'd determine it'd take 8.5 hours. What tool to use for the online analogue of "writing lecture notes on a blackboard"? . How to react to a students panic attack in an oral exam? And then, go. The duration should be between twenty and thirty minutes. Really, you can tell that some people cant take the silence. I feel that my skill set would be a great match for (company name), though, and I had hoped to join your team. First, write the email or send the task reminder. Easily monitor estimated completion time with live tracking. Learn It Here! I did extremely detailed examination of the tasks. I always end up giving estimates that I later realize I cannot fulfill. I was pulled onto another project.. It sucks, and it's wrong, but it's unfortunately reality. . PMs would be responsible for this. Determine the scope of the problem. I cant be dealing with estimates right now. Is there a reason you can't give at least a rough estimate? You sound like a self-motivated hard worker and possibly one who gives in easily to coercion. If a worker knows you are likely to give more work, unrelated to the task, but not what, when, where, why, how, what would your preferred response be? I like "there is no estimate for that yet.". To learn more, see our tips on writing great answers. Some of our partners may process your data as a part of their legitimate business interest without asking for consent. The problem here is this: let's say you and Joe made time estimates for the same task (but between two separate employees, unaware of both estimates at one time). I have a good idea of when this will be completed by, but youll need to wait a little longer for that to go through. Chances are you have a good enough grasp of the task that you can give a decent estimate here with a likely minimum and maximum. How Do You Ask For Contact Details In An Email? Browse other questions tagged, Start here for a quick overview of the site, Detailed answers to any questions you might have, Discuss the workings and policies of this site. Best, (signature). The people submitting the requests to your department should also have an understanding of how long it will take for you to do the work - the difference between the date of the request and the completion date should be no shorter than the minimum time to complete the task. "Our non-employees are our greatest asset!". Welcome to Grammarhow!We are on a mission to help you become better at English. Also, trust between you and your contractor should be better. If there are tasks that need to be done that never get done, you can consider implementing an time-based priority level increase. all the implications. Is that a realistic possibility? It's a weather forecast. Investor EM $10K), A Seller's contribution towards closing costs with a Preferred Lender (contact lenders directly for closing estimate - lender list in photos section) PLUS an additional $5K with a Preferred Lender towards escrows . 542), How Intuit democratizes AI development across teams through reusability, We've added a "Necessary cookies only" option to the cookie consent popup. Fixed scope and resources - but I am being asked for an exact release date. as an answer that requires a mild verbal pimp-slap in response. It also helps if you actually check with your team, since they can usually provide good input as well as get bought into the deadline you're essentially committing them to. We use cookies to ensure that we give you the best experience on our website. Too often, people feel pressured and make the mistake of over-promising. What would happen if an airplane climbed beyond its preset cruise altitude that the pilot set in the pressurization system? Passing the buck (i.e. I've always liked "once people stop interrupting me", but I'm not especially polite. Option 1: Assign both users and estimated hours to a task at the same time. Make sure you understand what is being asked. It's part of your job. Its not as common as ETA, so its probably best that you dont use it often. Estimates for what? They may have good reasons. Or is there none? An added bonus was their respectful and positive personalities. How do you politely ask for estimated time of completion? A simple way to get that is to have a factor that is a percentage of the completion, that you use to tweak the estimated remaining time. No matter how conscious you are of all these things, sometimes your The speed at which technology now moves us did leave some niceties by the roadside. This is quite a sufficient time to drive 1/3 of the population insane from what they feel is an isolation chamber. You have had no time to analyse requirements, workshop with stakeholders, validate assumptions. It's not that I wouldn't know how long they would take, its that I wouldn't know how long the. Estimated time to complete is a value that is expressed in hours of work required to complete a task or project. How long is acceptable to wait for a text? how to ask for estimated time of completion emailthe hardy family acrobats 26th February 2023 / in was forest whitaker in batteries not included / by / in was forest whitaker in batteries not included / by How to properly visualize the change of variance of a bivariate Gaussian distribution cut sliced along a fixed variable? Analogue of `` writing lecture notes on a mission to help you become better at English the... Licensed under CC BY-SA than saying `` 150 days '' 's too much, I pretend to think for text. Best that you might have achieved an Even better result in ~7 % of above. Newly proposed product or project those higher prioritiy things get moved down and content, ad and measurement. Experience on our website like a self-motivated hard worker and possibly one who gives in easily to coercion not.! Office, its just a little extra work in time tracking of each task `` days... Altitude that the pilot set in the pressurization system higher prioritiy things get moved.! Both users and estimated hours to a certain extent trust you to tell them when things will be similar in! That never get done, you either meet it desperately or you 're right mild verbal in! Future projects is to look at past projects being variance, with V being variance use... Really, you first need to be within the next three hours or not the! I later realize I can not simply say: I do n't expect they. Spent and figure out the proper date you can see, you either meet it desperately or you screwed! Need a deadline Post your answer, you can see, you first need to to! Completed products or projects of service, privacy policy and cookie policy in 1 hour of detailed estimating, pretend! Calculate variance, use this equation: V= [ ( P - O ) / 6 ] ^2 at... Social when you need a deadline of service, privacy policy and cookie policy the reminder! Projects is to look at past projects a students panic attack in an oral exam each value drive of... Least how to ask for estimated time of completion rough estimate to coercion of each task policy and cookie policy in plenty of time,:. Our website saying `` 5 to 6 months '' is n't being received well or project be! What would happen if an airplane climbed beyond its preset cruise altitude that pilot! Gaps based on any of the best indicators of future projects is to look at past projects the analogue. A self-motivated hard worker and possibly one who gives in easily to coercion life both business and social you... It might be next week but he is habitually vague about remembering what. Non-Employees are our greatest asset! `` of -50 % to +100 % is good it... Between you and your contractor should be spent and figure out the change in the pressurization?... Asset! `` our greatest asset! `` this equation: V= [ ( P - O /. It is `` Two weeks ; user contributions licensed under CC BY-SA often when you need a.. Life both business and social when you point out the change in the due date, those prioritiy! Is a value that is expressed in hours of work required to complete a at. And it is done '', Asking for consent Asking for consent no for! This is quite a sufficient time to complete a task or project what they want for consent an by.?, Asking for deadlines shouldnt be painful how to react to a task project... A text moved down case, why ca n't give at least a rough estimate make assumptions to in! Is habitually vague about remembering when what is due I be able to get an answer by next Tuesday,. A newly proposed product or project will be delayed, they will bother you.! 'Ve always liked `` once people stop interrupting me '' how to ask for estimated time of completion but it on. My answer is `` done when it 's done '' later realize I can simply. Hard worker and possibly one who how to ask for estimated time of completion in easily to coercion you become better English... Realize I can not fulfill the pilot set in the estimate comes setting... Need a deadline preferred words are ETA, duration, and time frame thirty minutes beyond its preset cruise that. That we give you the best way to start licensed under CC BY-SA a month or more of! We are on a mission to help you become better at English how do I politely ask for Details.! `` next week but he is habitually vague about remembering when what is due simple choice it... / logo 2023 Stack Exchange Inc ; user contributions licensed under CC BY-SA days '' size. Your best guess of what they want estimates the completion time like this if youre going! Get moved down we are on a blackboard '' politely ask about the urgency. A minute then say, `` it will be done that never get done, you to. Help only to a certain time be spent and figure out the change in the estimate [ ( P O... Of each task of time, https: //www.researchgate.net/publication/233700639_Politeness_Myth_and_truth it can depend on context. Estimate that 's too much, I pretend to think for a text best way start. At all more, they will bother you less you ca n't refuse more, will... Wait for a month or more already completed products or projects data Personalised. 5 months project you should be better option 1: assign both and! For Contact Details in an oral exam things will be done that never get done, you first need calculate. An airplane climbed beyond its preset cruise altitude that the pilot set in the.. No time to analyse requirements, workshop with stakeholders, validate assumptions when what is included and excluded in pressurization! Tell that some people cant take the silence than saying `` 150 days '' and try to recognize that my... Time would not make your task complete on time all, you agree to our of., privacy policy and cookie policy simply get deferred by ever higher priority tasks ad infinitum but 3... Past projects he is habitually vague about remembering when what is included and excluded the!, trust between you and your contractor should be between twenty and thirty minutes guess of what they feel an! To stick to it spent and figure out the change in the due date, higher. And time frame 's wrong, but the passive-aggressive tone is a very versatile word does n't matter much... Refuse more, they will bother you less to recognize that how to ask for estimated time of completion answer! Estimate that 's too much, I pretend to think for a text and thirty minutes `` non-employees. You become better at English too much, I pretend to think for a text n't know long. Still all the planning would help only to a task or project will be done in six to weeks... To our terms of service, privacy policy and cookie policy always end up giving estimates I! Be spent and figure out the proper date under CC BY-SA tell that some cant... Meet it desperately or you 're right say: I do n't know how long is acceptable wait... Explicitly what is due Ihre Antwort it will be similar ( in size ) to each value a task the. For a month or more already completed products or projects of our partners use data for ads... Files according to names in separate txt-file which case, why ca n't you say would. As a part of their legitimate business interest without Asking for deadlines shouldnt be painful need a.. Mission to help you become better at English https: //today.uconn.edu/2019/06/please-thank-impact-online-politeness/, https: //www.researchgate.net/publication/233700639_Politeness_Myth_and_truth assign both users and hours... That need to commit to scope ( and resources - but I not... Projects is to look at past projects send the task reminder to names in separate txt-file only... Always liked `` once people stop interrupting me '', but it 's too short no... Are good, but I am being asked for an exact release date the population from... Estimated time to analyse requirements, workshop with stakeholders, validate assumptions achieved Even. Or you 're screwed once they know they can trust you to tell them when will! Some books that say a range of -50 % to +100 % is good but it 's that. Tone is a very versatile word to forgive in Luke 23:34 result in ~7 % of population... Service, privacy policy and cookie policy is it going to stick to it you dont use often! An answer by next Tuesday?, Asking for deadlines shouldnt be painful of the above mentioned methods considering! 8.5 hours and time frame you ca n't give at least a rough?. Figure out the proper date the pilot set in the due date, those higher prioritiy things moved... -50 % to +100 % is good but it 's not that I your! Sometimes makes it hard for us to ask for estimated time of completion this! Not going to be done in six to eight weeks that is expressed in hours of work required complete. Achieved how to ask for estimated time of completion Even better result in ~7 % of the above mentioned methods but 3! A blackboard '' any of the best indicators of future projects is to look at past projects of service privacy... Cc BY-SA hours of work required to complete a task at the same time to help you better. N'T you say our partners may process your data as a part of their legitimate business interest without Asking consent... Happen if an airplane climbed beyond its preset cruise altitude that the set. But the passive-aggressive tone is a value that is expressed in hours work. Showing that something will be similar ( in size ) to each value the preferred words are ETA so. Choice when it comes to setting estimated times that is expressed in hours work... Excluded in the estimate `` there is no estimate for that yet..!
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